- Posts: 459
- Thank you received: 72
NLS Institutional Acknowledgement
- patrick20k
-
Topic Author
- Offline
- Admin
- Technical Writer at Keystone Systems
Less
More
1 month 1 week ago - 1 month 4 days ago #1842
by patrick20k
NLS Institutional Acknowledgement was created by patrick20k
View original article
We've been getting quite a few questions and check-ins on the status of Institutional Acknowledgements, so I'm posting this as an official status page. In addition to getting the news out via the email listserv, this page will be updated as soon as the Institutional Acknowledgements are officially available.
Current Status: last updated 1/17/25
NLS is now ready to receive the Institutional Acknowledgement, and 7.8.24 has been released with the updated PIMMS sync.
More info:
NLS has indicated that they will be requesting that libraries collect an acknowledgement from a legal representative of a school that NLS has an open collection. What NLS wants is the name, title, email, and phone number of the legal representative of the institution - i.e., the person with the ability to acknowledge for that institution.
When you receive an Institutional Acknowledgement:
Add an Alternate Contact with a subtype of Legal. Put the person's Job Title in the Description, put the full name in the Name field, and add the email and phone number in the appropriate fields there.
On the Preferences tab, add a Legal Acknowledgement preference to record the Ack Answer and Acknowledgement Date.
Remember that both Juvenile and Institutional Acknowledgements require both pieces: the Alt Contact of who made the acknowledgement and the preference with the acknowledgement answer itself.
When we receive form data from NLS:
For those institutions that are submitting an acknowledgement online in response to NLS's email, Keystone is processing the file of those acknowledgements.
For acknowledgements received prior to the 7.8.24 update, we have already added the Alt Contact / Legal option with a note with the subject line of "Acknowledgement" to store the date and answer. Please use this note to add the LegalAck preference.
For any new acknowledgements received, we will add both pieces. If there is anything that calls for review (such as an Acknowledgement being provided for a Suspended institutional), we will contact you to let you know.
What's next:
When you indicate that you are ready, we will automatically block accounts without the Acknowledgement that are PIMMS type 4 or 5 (Schools) and that are individual patrons under 18 years old.
The acknowledgement has two parts, so the block does also: one for any relevant record that does not have the correct Alt Contact, and one for any relevant record that does not have a YES answer. If either condition is removed (as in, if the Alt Contact is added), the block is removed automatically.
If anyone has questions about what institutions should or should not have the acknowledgement, or about forms or emails sent by NLS, please send those questions to them directly--but I'm sure the group would love to know what you hear back. Any other questions about how the Acknowledgement will work in KLAS can be posted here or sent to Customer Support.
Last edit: 1 month 4 days ago by patrick20k.
Please Log in to join the conversation.
- massbibliophile
-
- Offline
- RANK4
Less
More
- Posts: 101
- Thank you received: 23
1 month 1 week ago - 1 month 1 week ago #1843
by massbibliophile
Replied by massbibliophile on topic NLS Institutional Acknowledgement
Katy, NLS is also expecting the acknowledgment to appear on any account with PIMMS codes of 4 or 5.
4 is School for Blind/Disabled and 5 is School - Primary/Secondary.
4 is School for Blind/Disabled and 5 is School - Primary/Secondary.
Last edit: 1 month 1 week ago by massbibliophile. Reason: fixed missing words
The following user(s) said Thank You: patrick20k
Please Log in to join the conversation.
Time to create page: 0.048 seconds
