KLAS Users' Group

Below is the recording for our October 2023 KLAS Users' Meeting at the APH Annual Conference.

Slide deck: KLAS IRC Users at APH2023 - pptx

References:

• New feature discussion thread
• Font Size / Boldness adjustment instructions

Below is the recording for our October 2022 KLAS Users' Meeting at the APH Annual Conference.

Slide deck: KLAS IRC Users at APH2022 - pptx

Per the recent KLAS Users' Group Meeting, please meet your candidates for the open Users' Group Vice President position. A link to vote will soon be sent to each KLAS organization / library's designated representative. 

KLAS Users' Group Vice President Candidates

Crystal Grimes, Customer Service Coordinator, Oregon Talking Book and Braille Library

Biography: Crystal Grimes is the Customer Service Coordinator for the Oregon Talking Book and Braille Library at the State Library of Oregon. She holds a Bachelor of Science in Information Systems from Western Oregon University and a Masters in Library Science from Emporia State University. Crystal has been at the Talking Book Library since 2012 where she started as a Circulation Technician and has had her current position since 2018. Her current position at the library is defined by customer service, reader’s advisory, and setting up new patron accounts. Crystal is currently serving on two Keystone committees, the Programming Committee and the KLAS Development Advisory Committee (KDAC). In her spare time Crystal loves to read (fantasy is a favorite but she will read anything) and play video games.

Statement of Goals: I’m very excited to work with Keystone and the User group as Vice-President. A goal that I have is to encourage KLAS users to be active in their own learning and experience using KLAS. I want to promote learning and active participation in the KLAS conferences and on the KLASusers web forum. Since I am on the programming committee, I can also bring forward learning ideas from users and help to bring them into creation. I want to be an active listener to the users because this group has a lot of experience and ingenuity, and it deserves to be shared and recognized.

Sam Lundberg, Reader Advisor, New Mexico State Library for the Blind and Print Disabled

Biography: I have been in libraries for nearly a decade now. I cut my teeth on the reference desk in Tippecanoe County Indiana in 2012, before moving to the night shift at Purdue's Library of Engineering and Science. In 2018 I began working at the New Mexico Library for the Blind and Print Disabled as a Reader Advisor and never looked back. I have served on the KLAS Development Advisory Committee since 2019, taking over the KDAC presidency in 2021.

Statement of Goals: The users group should be proactive in encouraging absolutely everyone to ask questions, experiment with new ideas, and participate in the greater discussion. We've opened up so many new avenues for participation with remote conferences and online conversations and I want to expand upon that progress.

In May of 2022, we held the first KLASUsers' Mini-Conference to provide space and time for Keystone Staff and KLAS Users' to connect and learn from one another as well as share / discuss Keystone company updates and KLAS new features, tips & tricks, and new development suggestions. 2024's Mini-Conference will offer all of that and MORE! 

The 2024 KLASUsers' Mini-Conference will be a free, online event accessible via Zoom held:

• Tuesday, May 14 - 1:00-5:00 PM Eastern Time / 10:00 AM-2:00 PM Pacific
• Wednesday, May 15 - 1:00-5:00 PM Eastern Time / 10:00 AM-2:00 PM Pacific

Add the event to your calendar now, then review the initial schedule, and submit your registration form. Seminar date has passed. 

Sessions

This year will again feature sessions with topics of interest for all KLAS Users, as well as more specific Instructional Resource Center (IRC) and Library for the Blind and Print Disabled (LBPD) sessions. New for 2024 will be two sessions featuring updates from staff of the American Printing House for the Blind (APH) and from the National Library Service for the Blind and Print Disabled (NLS). 

Session Types:

General sessions will share information and updates relevant to  all KLAS Users, and no conflicting sessions will be scheduled at the same time they are offered. During these sessions, there will limited time for questions and answers.

Workshop sessions are presented by Keystone staff member or a guest speaker. Attendees are encouraged to ask questions throughout the session. These in-depth presentations share information via different tools such as slides, live examples, and / or user experiences.

Birds-of-a-Feather (BoaF) sessions give participants the opportunity to exchange ideas in a group discussion setting. All KLAS Users are invited to participate in the BoaF sessions they feel are relevant to them. However, we do indicate for each session whether an IRC or LBPD audience might find it more applicable. Topics range from making the most of KLAS features to exploring broader service-related ideas. These sessions are not formal presentations with slides or software demonstrations. Instead, the format is casual and open. Moderators launch the discussion and keep the conversation on topic; participants are asked to come prepared to share and learn.

Tuesday, May 14

This is an initial schedule, and sessions are subject to change. Want to get more involved with the Users' group? Volunteering to moderate a BoaF session is a great way to get started!

Wednesday, May 15 

Registration

Registration is not required, but doing so helps us know approximately how many persons to plan on for each session. You will automatically be emailed a copy of your registration upon submission.

James, Katy, and I hosted a KLAS Users' Group Meeting at the 2025 Northern-Western Conference for Talking Book Libraries. on Tuesday, August 5 to share updates about Keystone and KLAS, future development, allow attendees to ask questions and provide feedback to Keystone staff as well as connect with other LBPD KLAS users.

Below you will find the Presentation we shared as well as the Recording of this session:

• KLAS Users at NLS NW Regional 2025-08 (PPT)
• KLAS Users at NLS NW Regional 2025-08 (PDF)

Join us for an engaging panel discussion on the intricacies of managing local collections. The panelists will discuss the types of local collections held by their libraries, the frequency and significance of their usage within the community, and the lifecycle of managing these collections—from selecting new items to daily management and weeding practices. There will also be time for a Q&A session with the audience.

• What: KLAS Users' Roundtable: Managing Local Collections
• When: 3 PM Eastern / Noon Pacific, Wednesday, August 20
• Where; Zoom!
  • Meeting Link https://us02web.zoom.us/j/85715838990?pwd=9q4KtHjR8c8FWxkcYwYm7hTPc9aX4V.1
    
    • Meeting ID: 857 1583 8990
    • Passcode: 541822
  • Join Instructions: https://us02web.zoom.us/meetings/85715838990/invitations?signature=NAaAmF99s3b_7BId0uqKO-s3Fhp1Q02IO9S3LFJ4Hj4

Add this session to your calendar:

Items, Copies, and Consumables (oh my!)

Do you know the difference between the Item Tab and the Item List Tab, between Tracked and Consumables titles, and between a Copy and an Item? Do you know how to use Batch Add Items for tracked titles and consumables?

If you maintain physical, non copy-specific inventory at your library (that is, inventory where all copies are interchangeable), this reference is for you!

Contents

• Tab Overview
• Tracked vs Consumable
• Copy vs Item: What is the difference?
• Add a Holding
• Batch Add Items - Tracked titles
• Consumables Inventory

Download

Please log in to view available downloads. Thank you!

Remember: You are always welcome to call or email Keystone Customer Support with questions! 

Headings are used to ensure that author, narrator, series and subject entries are consistent from one bibliographic record to the next. Heading Maintenance allows you to add, merge and delete heading authority records.

Note: This function is intended for catalogers and KLAS admins. If you are not sure whether you have the authority to make these types of changes for your library, please clarify with a supervisor before making any changes in Headings Maintenance.

This document includes instructions on: 

• Finding Heading Maintenance
• Adding a new Author or Narrator Heading
• Adding a new Series or Subject Heading
• Modify a Heading
• Merge Headings
• Delete Headings
• Adding MARC Data
• Dewey Decimal Mapping

How do you use Headings Maintenance? Share your tips in the comments--or let us know if you have questions!

2020 and 2021 were a challenging time for many of us, including our KLAS Users' Group Program Committee. Many members joined the committee with the intention of helping to plan an in-person conference. Then COVID happened, and we all came together to plan and execute a fully online conference instead. This shift meant evaluating and learning new software, preparing presenters for the new format, rethinking the conference schedule, and more! I am more than grateful to those who did this work. Understandably, when it came time to start planning content for this year, all but one committee member was ready for a break and stepped down from the committee.

In the past few months we've assembled a new team to plan ongoing content for our KLAS Users! Yesterday afternoon they met for the first time. Four new faces who have never served on a KLAS Users' Group Committee before, a new Users' Group Officer who is beginning their first term, and one seasoned Officer / Program Committee member are coming together to help bring you new webinars, online roundtables, and more in the next year!

2022 Program Committee Members:

• Jared Leslie, KLAS Users' Group Vice President & Program Committee Chair, Arizona Instructional Resource Center
• Michael Lang, KLAS Users' Group President & Former Program Committee Chair, Kansas Talking Book Library
• Lori Brown, Wolfner Talking Book and Braille Library (Missouri)
• Amanda Trawick, Alabama Regional Library for the Blind and Physically Handicapped
• Kate Kosior, South Dakota Braille & Talking Book Library
• Crystal Grimes, Oregon Talking Book and Braille Library
• Katy Patrick, Keystone Systems
• Drea Callicutt, Keystone Systems

1/25/22 Cataloging for Duplication Webinar

As their first piece of business, your new Program Committee scheduled a Keystone-presented webinar for Tuesday, January 25 at 2 PM Eastern / 11 AM Pacific. During this online training session, Katy Patrick will be discussing "Cataloging for Duplication" including handling withdrawn titles, updating new title records without physical copies coming in, and what eDocs are and where they come from. Mark your calendar now so you can join us Live! Connection information will be shared closer to the webinar.

What topics / presenters do you want?

Now, our newly reformed committee wants to ask: What kind of content you want? Is there a particular topic or presenter you'd like to hear about / from? Do you have something you'd like to present about, or are you willing to moderate a Roundtable or Birds of a Feather session? 

Comment on this post or send an email to any committee member to share your thoughts, requests, and input! 

The KLAS Users’ Group Program Committee is seeking new members and new ideas!

UC2023 is a wrap—so it’s time to roll over the committee, look ahead to creating new online content, and get back to work. This committee is a great starting point for folks wanting to get more involved in the Users’ Group, whether they’re new to using KLAS or an old hand. With just one meeting a month, this is a low-commitment volunteer opportunity.

Everyone is welcome, but we will especially welcome people from IRCs (Instructional Resource Centers) or other less-represented organizations.

Even if you aren’t ready to hop on board as a committee member, we’d still love to hear from you! Is there a KLAS topic you want to learn more about? A past webinar you think needs an encore performance with updated information? Or is there a roundtable or open discussion topic you think everyone could get together and dig into?

Don’t be shy! Leave a comment, or email , , or . The Users’ Group is for you, and this is a great way to help make sure you’re getting the most and best out of it.