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Key Notes Blog

Bringing you weekly posts on conference planning, happenings at Keystone, or how better to put KLAS to work for you!

New School Year Checklist

Hello, IRCs! We know you are very busy right now so I won’t keep you long. As you’re scrambling to get everything checked in and staged for next year, here are three things to check on before they start causing you headaches:

Default Period 

If you have not yet set the default period to the new school year, here’s a forum post that will help you make the switch: Period Maintenance – New School Year.

Loan Period

For some IRCs, materials are automatically given a due date at the end of the current period. Others, however, set a specific due date, which will need to be manually updated each year. Make sure your system is using the due date you want for new materials.

WebOrder Request Types

Check that the request types listed for creating a new Material Request are up-to-date. Many IRCs will list a “Current School Year” and “NEXT School Year,” so make sure your labeling matches the correct year. Request types for the year that is now over should be removed. Let us know what changes need to be made.


Once you have these set, you’ll be ready to start the new school year right.
And as always, give us a call or email This email address is being protected from spambots. You need JavaScript enabled to view it. if you have questions or need help!

The Stars of Keystone's Staff - Katy

Today we're starting the first in a series of Key Notes blog posts called "The Stars of Keystone Systems' Staff". Each will include some basic info and insight into one of our staff members. We hope these posts will provide you a look into who makes up our diverse, supportive, and knowledgeable staff.

"The Stars of Keystone Staff" on black background with white stars

Basic Stats:

Name of Staff Member: Katy Patrick

Year Hired: 2017

Current Job Title: Technical Writer

Picture of Katy Patrick

Read more: The Stars of Keystone's Staff - Katy

Keystone, KLAS, & Accessibility


Easy access to all features and functions within KLAS has been integral to all phases of the design process since the first version of KLAS, and continues through our ongoing work developing the next generation of the program. 

From our first library customer, North Carolina Library for the Blind and Physically Handicapped, Keystone has had a commitment to develop library software and provide support services for all of our users. Now that KLAS is installed and being used by nearly 2/3 of the network libraries that are part of the Library of Congress' National Library Service for the Blind and Physically Handicapped as well as a number of Instructional Resource / Materials Centers, we have a multitude of staff (as well as public catalog users) performing a multitude of tasks and requiring varying levels and types of accessibility. To help support the needs of our users, Keystone offers some different support and services. Examples include:

  • Keyboard shortcut access to KLAS
  • Testing and troubleshooting of assistive technology software in conjunction with KLAS
  • Customized accessibility training for the workflow and AT used by a specific staff member
  • Keeping accessibility in the forefront of design as we move toward the next generation of KLAS

Read more: Keystone, KLAS, & Accessibility

Summer Reading Queries

Ah, Summer. Time for swimming, barbeque... and Summer Reading Programs!

As Summer Reading Program season ramps into full gear, are you wishing you had a better way to target mailings or generate grade-appropriate reading lists?

Do you need an efficient way to promote your new book club or an author event?

You may have more options than you realize!

Queries are your best tool for generating a list of patrons matching certain criteria. For example, you can search for patrons based on their area, subject preference, or age range. Once you've successfully queried for a patron list, you can use it to print mailing labels or export it for a list of the patrons’ email or mailing addresses. And don't forget, you can query in the Catalogue module as well to generate book lists!

Here are a few examples to help you get started. Then, check out the forum post for more information or to share your own!

Read more: Summer Reading Queries

Training Support

How are you training your new staff to use KLAS—and how can we help?

We will continue to post Key Note blog posts and weekly tips, tricks, and questions on the discussion forum, and we hope these posts will be both a resource for you and a jumping-off point for you to share and collaborate on resources and methods with each other. But there’s more coming!

I have a lot of ideas about different materials and resources that I could create, but I want to make sure that I’m putting my time into the projects that will benefit you. A few of the possibilities are listed below, but I’m very interested to hear your ides as well! Have a look through the list, then please chime in on the forums.

How do you train your staff? What materials do you already use or what materials would you like to have? What are your needs or wants in terms of evaluation, continuing education, certification?

Read more: Training Support